5 Ways the Cloud is Utilized for HRM

Human resource management means a lot of things. It is by managing the employees from the time they are about to enter the company to the time they are separated (retirement or firing). It involves a lot of stages such as manpower planning, recruitment, employee management, provision of materials, job leveling, compensation administration, training, timekeeping, etc. In this article, we will learn how the cloud is effectively utilized for HRM.

1. Practice “Green” Processing

Human resources management involves people who process documents pertaining to employees. This means that a lot of paper is used for printing and there are several stages of routing these documents to get to the right approvers and back again for filing records. With the use of cloud applications, they will no longer be required to print these papers as electronic approvals can be practiced. Items can be accessed online, and notifications or reminders for checking can be sent to the right people as well. Another bonus thus is that the cloud contributes to “green” processing for the HRM processes of the company.

2. Improve Collaborations

Because there are so many people involved to complete one transaction in HRM, there is often delay experienced among teams. Internal clients, who are the employees of the organization, become dissatisfied with their service. With the use of the cloud technologies, HR staff can communicate with one another even if they are positioned in another building. For instance, they can record interview results of one candidate or pass the application or resume of an application up to the supervisor for the recruitment’s progress. The cloud serves to provide them with creativity and improved teamwork.

3. Improve Efficiency

In terms of assessing the skills and qualities of a candidate for example, the company can use the cloud to conduct exams and determine the scores immediately. These scores can indicate whether the application can go to the next level and schedule interviews according to the availability of the interviewer. The cloud application can also set these meetings via Skype or other platforms that allow chat or web interviews. This makes the recruiting process more efficient unlike taking the time to travel just to meet one applicant in a different region.

4. Managed Print Services

With varying in sizes and abilities of software tools and custom solutions, managed print services are one of the most essential functions that can run via the cloud. It focuses on device management that monitors and manages the print devices in an environment for HR staff’s access to the printer. It also is equipped with scan routing application to route scans to various destinations including fax servers, network folders, email or workflows that can boost motivation and productivity overall. Managed print services then can transform you’re the company by improving the business process, print efficiency and ultimately deliver increased savings.

5. Track Employee Data

Of course, being able to track employee data is the core function of HR as this department serves as the repository of information about the business’ lifeline: its workforce. The cloud has applications that enable tracking of leaves, where earned credits for vacation leaves are tracked; documenting of feedback, where there are privacy-controlled notes by employees and managers; available job postings that can be viewed organization-wide and also publicly to allow new entrants to apply; generate a number of types of reports for HRM related to employee profiles; and so on. With all these peer inputs, the cloud provides suffice references for the HRM division to sustain its operations and maintain high dependability and credibility for its actions.


Where else will the cloud be integrated to? The cloud now can be utilized everywhere and to almost everything, starting from HRM and to any function in a company. Collaborations and data processing through the cloud are not too technical for everyone to learn. These improve the quality of work of human resources in a major way.

Author Bio
Vanessa Parks is a Freelance Systems Analyst and Cloud Storage Consultant. She has been an advocate of Desktop virtualisation and unified computing for improved work efficiency and performance. She also has a passion in dancing, cooking and playing golf.

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One Response to “ 5 Ways the Cloud is Utilized for HRM ”

  1. Uma on June 24, 2013 at 5:10 am

    The cloud has proved to be a very efficient and user-friendly platform for development and integration of software and user applications. It is also an environment friendly option for organisation management. Since most companies are attempting to go green, using software applications to replace the conventional paper based procedure is in trend.

    At sumHR (ref: http://www.sumhr.com), we are also working towards a similar goal of taking HRM to the cloud. Having enabled numerous startups to track leaves, monitor attendance, maintain a proper employee database, and manage payroll, I can confidently say that the cloud is the best thing that could happen to HR management. Companies don’t have to rely on spreadsheets or expensive ERP software to manage their HR tasks. Cloud-based HR software, such as sumHR, now make it easier and cheaper for budding companies to automate their HRM & payroll.

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